Open records Request

Requests may be made verbally or in writing and must be reasonably specific as to subject matter and time period. As soon as practicable and without delay, the assistant will notify the requestor of the availability of the requested records or deny the request in whole or in part if the records do not exist or are not accessible under the public records law. The requestor has the right to receive a denial in writing. The length of time it takes the assistant to respond to the request depends upon factors including the nature and extent of the request and the availability of staff and other resources necessary to process the request. ​

Fees

PLMD may charge the actual, necessary, and direct costs of locating, reproducing, and mailing or shipping a record. The fees will be calculated based on the salary of the lowest paid staff member capable of performing the work. Checks should be made pay​able to the Phantom Lakes Management District. PLMD may require pre-payment of fees if the total cost of a request exceeds $20.00. 

When requested and whenever possible, PLMD will provide electronic copies of records that are already in electronic format on a USB drive for $15.00 per drive, without charging reproduction fees on a per-page basis. A requestor may also receive documents in PDF format on a USB drive for $15.00 per drive. Requests that require reproduction of five pages or more will be provided at a charge of $0.50 per page. The audio record of a digitally-recorded meeting will be provided on a USB drive at a cost of $15.00 per drive. If a request is for records that are stored off site, the requestor will be charged for the actual cost of retrieving and reproducing the records, as well as the cost of mailing the records. The fee for transcript production is $5.40 per page of transcribed material. Second copies and requests for previously transcribed material will be provided at a charge of $0.15 per page of material. This cost is in addition to a preparation fee if the record has not been previously transcribed.

As the PLMD does not maintain normal business hours, please allow a reasonable amount of time to respond to your request. Per the DOJ guidelines, this can be up to 10 days once received. The PLMD does not keep physical records, nor does the PLMD maintain a physical office. All requests will be provided in a digital format.